Wedding accommodations by Aktivart and Design

Accommodations and Room Blocks

If you plan to arrange a hotel, and hold a room block for out-of-town guests, the following information is essential for the hotel insert card:

  • Hotel name and address with postal code;
  • Reservation telephone numbers, local and toll free;
  • Hotel website;
  • Reservation deadline for your room block;
  • Most hotels will release the room block to the open market after a certain date.
  • Group code specific to your wedding, so guests associated with your wedding are offered the discounted rate (most hotels offer this option with room blocks)

The wording below Is typical:

A block of rooms is being held for our guests at the
Waterloo Inn Conference Hotel
475 King Street North
Waterloo, Ontario N2J 2Z5

Kindly reserve your room by (deadline date) and mention the "McClure/White Wedding" or group code MWW001 to get the special rate.

Reservations: 519.500.1234 or toll free 1.800.361.4708

It is discouraged to use the wording "a block of rooms has been RESERVED....." as it can be very easily misconstrued that you have reserved the rooms for guests already, and paid for them! So guests think they don't need to do anything.

Also, correct grammar is: "A block of rooms IS being held....."

That's about it! Proceed to Favour Tags.